The following guidelines are designed to help you prepare a successful Virtual WSTS 2020 presentation.
Tasks and Deadlines
Biography and Picture
- A picture and brief biography of the presenter will be included in the website, please provide a recent photograph and suitable bio text as soon as possible.
- You will be introduced by name and affiliation, and attendees will be referred to your online bio.
- Please submit your presentation no later than the Friday prior to your scheduled Virtual Workshop. A near-final draft will enable the Chair to better assess the overall presentation and offer suggestions. For example, if there is duplication of material between speakers and the chair will flag this situation and ask speakers to update presentations.
- As you prepare your presentation materials, it is important to confirm that you have the appropriate permission(s) to use all information and images, including photos, contained in your presentation. In addition, as presentations will be posted on the WSTS website, any “proprietary” or “company confidential” markings must be removed.
- Each presentation is allocated 15 minutes.
- There will be two short Q&A periods where the audience can ask questions. Please be prepared to answer questions related to your presentation.
- The Virtual Workshop is a technical conference and presenters are asked to refrain from including any slides or material that can be considered a marketing message. The chair will ask the presenter to delete such messaging.
- Presentations should focus on problems, solutions and technologies, not touting specific company products. All presentations must be free of product marketing language. The best way for your company to present itself as a thought leader is to deliver a technically strong and interesting paper that demonstrates your company’s solid technical grounding in addressing an issue of relevance. Presentations should address solutions at a generic level, rather than focusing on your company’s specific product.
- The conclusion can, however, identify a specific solution. While “About Us” corporate overview slides are not allowed, one or two mentions of a specific solution per paper or poster are acceptable. This is especially effective in the closing slide after a problem has been addressed thoroughly. An acceptable final slide may include: your company logo and tagline, products without giving model numbers or names or pricing, a URL for more information, and appropriate contact information. Examples of questionable content include a list of products or model numbers, product pricing information, or images with clearly visible product names and logos.
- Your first slide should include:
- The title of the presentation
- Presenter’s full name, with any titles
- Presenter’s company name
- If your company’s logo is used on your slides, it must be placed in the lower left corner of the slide. A logo may NOT cover the entire slide and may NOT be screened (faded) behind the words or images on your slides.
- Please submit your slides in a 16:9 format. Please do not use a 4:3 format.
- Submit your final presentation no later than the Friday prior to your scheduled Virtual Workshop. A near-final draft will enable the chair to better assess the overall session. It is possible that there is duplication of material between speakers and this is a situation that can be flagged and addressed.
Pre-Virtual Workshop Rehearsal
- A 30-minute rehearsal of the Virtual Workshop will be scheduled the Monday prior to the date of your scheduled live Virtual Workshop.
- Each speaker will be required to attend the pre-workshop rehearsal to familiarize themselves with the Go-To-Webinar tool to present their material.
Live Virtual Workshop
- Each presenter will receive a unique registration link.
- Each presenter will be required to sign into the Virtual Workshop, using their unique registration link, at 9:30 am ET the day of their scheduled presentation and are required to stay on the call through the final Q&A session.
Thank you for complying with these guidelines to help WSTS retain its reputation as the premier timing and synchronization event.